Business can already issue e-TTN: how to switch to electronic waybills

Business in Ukraine can already switch to electronic consignment notes (e‑TTN), as the system has been officially operational since December 2025. The first e‑TTNs were registered in January 2026, and authorised e‑document platforms make it possible to abandon paper documents.

Launch of the e‑TTN system
The Ministry for Communities and Territories Development of Ukraine authorised the first electronic document management operators to work with e‑TTN at the end of 2025. These include the platforms “Vchasno.TTN”, M.E.Doc and EDI NETWORK operated by “VCHASNO SERVICE”, “M.E.DOK” and “ATS”. As of 13 January 2026, 15 connection applications have been received, 5 operators are testing the system, and businesses are already registering the first consignment notes in the central database.

The system is administered by the State Enterprise “Sectoral Center for Digitalization and Cybersecurity”, which ensures integration with the inspector’s portal of Ukrtransbezpeka. E‑TTN has full legal force equivalent to paper documents, without the need for duplicates, since inspectors check data online. Order No. 1676 of 03.12.2025 of the Ministry amended the Rules for Carriage of Goods by Road.

Benefits for business
E‑TTN reduces the time needed for document flow: a consignment note is generated instantly, signed with a qualified e‑signature and registered automatically. Businesses save on paper, printing and logistics and reduce the risks of document loss and corruption thanks to transparency. For logistics, it enables faster payments to carriers without waiting for paper originals and allows integration with ERP systems.

Scaling the system will allow processing of up to 1 million transactions per day, which is critical for large retail chains such as “ATB‑Market”. Small businesses, sole proprietors and mid‑sized companies benefit from free testing and simplicity – it is not yet mandatory for everyone, but very useful for optimisation.

How to issue an e‑TTN
A company chooses an authorised e‑document operator, signs a contract and registers participants (consignor, carrier, consignee) in the directories. The details are filled in: date, route, cargo, weight; an electronic signature is applied, and the document is registered in the e‑TTN system. During inspections, the carrier shows a QR code or provides online access.

Step by step: log in to the operator’s portal, create a document, agree it with counterparties, sign it with a qualified e‑signature and send it. For bulk or liquid cargo, specific weight‑recording features must be taken into account.

Implementation stages
Stage one (December 2025): registration of the basic e‑TTN form. By May 2026 – adjustment acts and scaling. By the end of 2026 – special forms, full modernisation and definition of mandatory use with a transition period.

The mandatory nature of e‑TTN is planned to be regulated by law by the end of the year, taking into account business needs.

Challenges and recommendations
Challenges include adapting weight records, dependence on internet connectivity and staff training needs. Risks relate to technical failures or platform incompatibility, so early testing is advisable.

Recommendations: choose an operator with strong integration options (for example, M.E.Doc for accountants), train staff and integrate e‑TTN with other e‑documents. Small businesses can start with the basic form, while large companies should pursue comprehensive digitalisation of logistics processes.

Future of e‑TTN
The system will enhance the competitiveness of Ukrainian business, reduce the shadow segment of freight transport and simplify exports. A full transition is expected by 2027, with a focus on security and scalability. Companies that adapt now will gain in efficiency and regulatory compliance.

If you have any questions or encounter issues related to issuing e‑TTNs, please contact our legal consultants.

Author: Ihor Yasko, Managing Partner at “WINNER” Law Firm, PhD in Law.