Automatic registration in TCC: reformed rules for citizens and employers in Ukraine from October 2025

Starting in October 2025, Ukraine will launch automatic registration with Territorial Recruitment and Social Support Centers (TRSCs) for all male citizens aged 25-60 who have not previously been registered for military duty without legal grounds. The updated rules aim to reform state human resource management during wartime, digitalize bureaucratic procedures, and ensure transparent accountability for both citizens and employers.

Goal of the reform and general principles
The key idea is to digitize military registration, eliminate the need for TRSC visits for those not previously on the register, and identify all cases of evasion. The principle of electronic interaction between information systems is introduced, with registries automatically “matching” to identify individuals subject to mobilization registration.

Data sources and registration mechanism
Importantly, automatic registration is based on data already available in state registers, including:

• Unified State Demographic Register, Migration Service data, passports, identification codes;
• Voter register, taxpayer register, bank databases, the “Oberih” register, and any valid information on residence or actual place of stay.

The mechanism works as follows:

• A person aged 25 or older not registered for military duty is automatically entered into the list through electronic processing of registry data;
• No personal visit to TRSC is needed;
• Data is integrated and cross-checked via the state electronic system “Trembita” and other departmental platforms;
• Conscripts may register remotely via the “Reserv+” app.

Who is exempt from automatic registration
Automatic registration does not apply to:

• those serving sentences or subject to compulsory medical measures;
• individuals with documented exemption from registration or deemed unfit for military service due to health;
• cases where basic personal data is missing for correct identification.

Deregistration is also automatic
Deregistration after reaching the cutoff age (60 for most categories) is also automatic based on registry data. Heads of government agencies, local self-government bodies, enterprises, and institutions must record such cases in personal record lists within 7 days of the last day of the month in which the employee reached the cutoff age.

Role of employers
Legal entities, sole proprietors, and HR departments must thoroughly update personal military service lists. Failure to do so is subject to fines under the Code of Administrative Offenses, and oversight responses are stricter for missed entries or lack of internal audits.

Benefits for citizens

• No need to visit TRSC for anyone already in the state registers;
• confirmation of data — online only (through the “Reserv+” app or electronic military service cabinet);
• avoidance of queues and bureaucratic barriers, less human error in data entry and correction.

Youth (conscripts aged 17–25) can still register either remotely or in person; no initial medical examination is required at the preliminary registration stage.

Risks, challenges and practical nuances
There are concerns regarding personal data protection and the possibility of contesting erroneous registrations—a matter for judicial and administrative practice. Only regular registry updates and interagency cooperation guarantee data accuracy. Citizens can check their registration status via the e-cabinet and apply for corrections if errors occur.

A step towards electronic mobilization
Mass automatic registration is the foundation for creating a single electronic registry of reservists (Oberih platform), reducing mobilization times during wartime, and enabling effective state human resource management.

Conclusion
Automatic TRSC registration for Ukrainian men aged 25-60 is a shift towards fully digital, automated citizen–state interaction. Military obligations become transparent, evasion almost impossible. The reform eases social tension, complicates life for draft evaders, removes barriers for law-abiding citizens, and makes military registration part of e-Ukraine.

Svitlana Krutorogova — attorney, Legal Company WINNER.